SPONSORSHIPS AND EXHIBITS
This meeting is an excellent opportunity for our industry partners, medical and non medical alike, to efficiently interact with and have an impact on their target audience. This is likewise the perfect venue to introduce new ideas and technologies as well as reaffirm and strengthen existing ones. Sales during the exhibit are allowed and have actually become an integral part of the convention as many members take this opportunity to purchase new equipment, instruments and supplies.
By partnering with the PAO for this meeting, you can be assured that your company will be affiliated with the most trusted group of ophthalmic professionals and its most popular and best attended meeting. Major sponsors are branded and marketed together with the meeting via print, web and convention paraphernalia. Exhibitors are likewise guaranteed excellent foot traffic and interaction as the Industry Area is traditionally where our members and guests gather outside the symposia.
We enjoin you to be a part of the PAO 2010 Annual Meeting, the biggest meeting of the premiere EyeMD organization in the country.
SPONSORSHIPS
There are four sponsorship packages available: Platinum, Gold Silver and Bronze. Each sponsorship tier is entitled to different levels of exposure and acknowledgments.
Notes:
Inserts: 1 Page Product Insert
Notepad: Any size with any logo/product
Writing Tools: Any one of the ff: Pen, Pencil, Marker
Coffee Station: Company or Product Tarp (not to exceed 1 m x 2 m) and/or Table Signage ("Coffee Courtesy of…) should be at all station allocations for just one day (priority choice of day and location according to package).
Drop Banners will be for 3 days, no changing of location.
Prices quoted are for privileges only and not for actual product (except for water and coffee). All tarpaulins, banners, stickers for water, inserts, writing instruments, notepads and AVP's to be provided by sponsor.
7 Available Coffee Stations per day: 1 each for Function Room 1, Function Room 2, Function Room3, Meeting Room 4-6, M eeting Room 7-9, Speaker Ready Room and Secretariat.
Any plans for in-booth speakers’ fora needs prior clearance/approval by CCEO.
For inclusion of Company Name and Logo in printed materials, application/reservation must be made before scheduled printing dates.
SMX Floor plan with poster distribution
Exhibits
Exhibit area is available in Function Room 4 which is located at the 3rd Floor of SMX Convention Center. Participants will be given unrestricted access to all Exhibit Areas during official exhibit hours.
Booth Rates
| Category | SIZE (m2) | RATE (per m2) |
INVESTMENT | BOOTH UPGRADE |
| Venti (reserved for major sponsors) |
8 m x 6 m (48 m2) |
PhP 8,000.00 | PhP 384,000.00 | Additional PhP 8,000 per m2 |
| Grande | 4 m x 6 m (24 m2) |
PhP 10,000.00 | PhP 240,000.00 | Additional PhP 10,000 per m2 |
| Regular | 4 m x 2 m (8 m2) |
PhP 12,500.00 | PhP 100,000.00 | Additional PhP 12,500 per m2 |
| Piccolo | 2 m x 2 m (4 m2) |
- | PhP 60,000.00 | - |
Notes: Four customized Grande booths were reserved for Bronze Sponsors as plotted in the Lay-out. Ordinary Grande booth/s (without any other entitlements) can be drawn starting from the group of regular size booths.
Programme Advertisements
A Final Programme will be distributed on-site as part of the convention kit for all attendees. An opportunity to announce exhibitors’ products and booths can be included in these programs at nominal advertising rates.
Exhibition Schedule
After the Opening Ceremonies on Day 0, the Exhibit Areas will be open from 9:00 a.m. on November 18 then throughout the rest of the three days of the Convention. The Exhibits will remain open until 5:00 p.m.
Lunch Symposia: "The Great Industry Debates"
This year, we are doing away with the usual lunch symposium wherein only a certain product or technology is highlighted. In keeping with Annual Meeting’s theme of "The Great Debates", we will create a forum where competing ideas and products can go head to head and give our members the best possible information before making their choice. We will be offering the lunch symposium to our industry partners as the venue for "The Great Industry Debates".
For a nominal fee to cover the audience’s meals, our industry partners (maximum of 2 products per session) can have competing products in the same class field their own speaker to talk about the merits of their product. They will be given ample time to make their case as well as comment on the competing product in an organized and structured format. As an added incentive, extra time is allotted at the end of the session for the more "major" sponsors to drive their point across to our very eager audience.
Some of the proposed topics as suggested by our members include: head to head comparisons between the different Combination Glaucoma Medications, Presbyopia Correcting Intraocular Lenses, Phacoemulsification Equipments, Optical Coherence Tomography Technologies, New Generation Dye Eye Medications, etc.
Cost of Industry Debates:
| Product A | Product B | |
| Day 1 | PhP 75,000.00 | PhP 75,000.00 |
| Day 2 | PhP 75,000.00 | PhP 75,000.00 |
| Day 3 | PhP 75,000.00 | PhP 75,000.00 |
Rules Governing the Exhibits
Application and Assignment of Booths
Interested parties submit the completed Application Form to the Congress Secretariat with a reservation fee of 50%. Indicate in the form your preferred booth location. Exhibitors not wishing to be assigned to a booth adjacent to another exhibitor should indicate so. On the other hand, several exhibitors who are subsidiaries of one company and who wish to be located together should submit only one form and take adjacent booths for the group.
Booths will be assigned on a first-come/first-serve basis. Priority of space assignment will be based on the date and time reservation fee is paid. If the applications for one booth space overlap and are received at the same time, priority will be given to the larger booth request. If the application for the same booth space will be received simultaneously, the exhibitor who settles the rest of the payment for booth will be given priority.
While the Secretariat will do its best to comply with exhibitor’s requests, there is no guarantee of placement and the Academy reserves the right to deny requests based on logistical requirements and practicality.
Deadline for Application ..................... October 15, 2010
Deadline for Full Payment ................. October 30, 2010
Deadline for Cancellation .................. October 16, 2010
The Exhibit Application Form may be faxed, mailed, or delivered to the Congress Secretariat. Applications will be accepted only until the end of office hours on October 15, 2010. Payments can be made by cash or check. Payment must follow within 3 days from the submission of application form otherwise the application will be rejected. Full and final payment must be received on or before October 30, 2010.
The Academy reserves the right to cancel booth reservations if payment is not received within the given dates. Cancellation for booth space prior to October 16 will be entitled to 50% refund of payment received by the Academy. There will be no refunds for cancellations made after that date. Request for changes in booth space will be entertained only until October 15, 2010.
The Academy reserves the right to rearrange the floor plan or to relocate booths if unavoidable.
Exhibit Content
The Academy has the right to refuse exhibitions that are deemed to be inappropriate for the Convention. The professional nature of the Convention must be preserved. Exhibitors are admonished to display items that are consistent with their business and give due consideration to social, ethical and political sensibilities of the attendees.
SMX Convention Center Rules and Regulations
All exhibitors must follow the rules and regulations of SMX Convention Center regarding exhibits and a duly authorized company representative must sign the agreement and Deed of Indemnity and Acknowledgement of Risks. These forms are included in your kit.
Booth Specifications
The booth infrastructure will be set up by the accredited contractor for the convention. Each booth will be provided Standard Shell with fluorescent lighting, an electric outlet, carpeting, electrical charges, two chairs and a table. Additional amenities may be installed by the contractor and charged to the account of the exhibitor.
Piccolo Booths – square booths measuring 2 meters by 2 meters (4 sqm.)
Regular Booths –square booths measuring 4 meters x 2 meters (8 sqm.)
Grande Booths – square booths measuring 4 meters x 6 meters (24 sqm.)
Booth size upgrades are available but the total upgrade shall not exceed its original floor area, nor can it be subdivided. All materials, products, demonstrations must be confined within the allotted space of the exhibitor; they cannot extend to the aisles and hallways. Additional partitions, furnishings, posters and display paraphernalia or equipment cannot be erected if they obstruct the view or access to adjacent booths. Non-standard furnishings and other amenities such as beverage dispensers and the like must be approved by the Convention Secretariat.
Security
The Academy and Convention Organizers will be posting security personnel during the meeting dates. They will be primarily concerned with regulating access to the convention and exhibit areas. The Academy is not responsible for the losses incurred by the exhibitors. To prevent theft or loss, the Academy suggests that booths should not be left unmanned at any given time. Exhibitors who wish to take things out of thearea at the end of the day should comply with the convention center regulations.
Exhibitor Registration and Badges
Exhibitors must be pre-registered and wear badges while in the exhibit areas. The badges will have the names of the exhibitors and can be exchanged for another representative of the company at the Registration Desk. While complimentary badges will be provided to the exhibitors depending on the size of the exhibit space, replacement for lost badges will be charged. Should you require additional badges, please notify the Congress Secretariat or the Registration Area.
Special day badges will be provided to company executives or important guests on a per need basis as long as the request for the badge/s is submitted 1 week before the convention. The Academy reserves the right to deny requests for additional badges.
Operating the Exhibits
Proper decorum is expected from all exhibitors at all times. The entire convention is non- smoking area. Drinking alcoholic beverages within the exhibit areas are not allowed. The Academy can expel or ban exhibitors for any infraction of the rules.
Booth space cannot be allotted, apportioned or assigned to another person or business entity without the knowledge and express permission of the Academy.
Product demonstration must be confined to the exhibitor’s designated area. Distributing advertising materials must be confined to the exhibit areas. Exhibitors are not allowed to solicit, distribute or conduct business in the meeting rooms or in scientific sessions except in their own sponsored symposia.
Order taking by exhibitors is allowed. Actual sale to participants is permitted provided that all transactions are conducted in professional manner.
Catering for booths should be arranged directly by the exhibitor with the official contracted caterer of the Academy. Charges should be made to the account of the exhibitor and settled by them immediately. In no case will the PAO advance or pay for this service.
The Academy reserves the right to refuse entry of hazardous and /or flammable materials.
Destruction of the property of the SMX will be charged to the exhibitor’s account. It is the sole responsibility of the exhibitor to repair, restore and pay for damage to convention center properties or equipments.
